Benefits of Outsourcing
Everything You Need to Know About The Benefits of Outsourcing
The benefits of outsourcing secretarial services is a familiar concept to many entrepreneurs.
Small companies routinely outsource various types of work as there are not enough staff in-house to carry out the duties and large companies turn to outsourcing to cut costs. Outsourcing secretarial services can provide a number of long and short term benefits:
Cutting Costs
- Releases capital for investment elsewhere in your business.
- No PAYE costs.
- No National Insurance costs.
- No holiday and sickness costs.
- No pension costs.
- Savings on office overheads and computer maintenance.
- No costs on employing temporary staff.
- You only pay for the time used whereas in the office costs are incurred for idle time spent by employees.
- Companies can expand without taking on extra staff.
- No costs on training staff.
- Companies that carry out everything themselves have much higher expenses, all of which must be passed to the customer.
Increase efficiency
- Fast turnaround in your specified timeframe.
- More office space.
- Total flexibility.
- Guaranteed availability 7 days a week, days and evenings.
- We use the latest technology giving you a competitive advantage with your competitors.
- Dictation transferred via email from anywhere in the world within minutes.
- Have your completed documents sent back to you wherever you wish, your office, your home, abroad!
- Secretaries trained in your industry/profession.
- More time to focus on other aspects of your business and work that serves the customer.
- Gives staff more time to manage their priorities more effectively and clearly.
- Time saved on training new staff and temps.
- Temps do not always live up to your expectations.
- Fingertips use the same typists for your company just as though we were secretaries in your office.
- Some companies have work that fluctuates and do not need a secretary permanently in the office.
- Emergency cover for absent typists.
- Fingertips staff highly trained in secretarial and word processing skills.
- Your office secretary will have more time to concentrate on PA duties rather than typing.
Compare in-house secretary with Fingertips’ secretary
| Salary, say | 25,000.00 |
|---|---|
| Employer’s NI contribution | 3,252.00 |
| 4 weeks holiday | 1,923.00 |
| Computer depreciation, software and maintenance costs | 700.00 |
| Sickness leave, say 5 days | 480.00 |
| Office space, lighting, heating, consumables | 750.00 |
| Accountacy/payroll administration | 100.00 |
| Training, induction and appraisal expenses | 100.00 |
| Recruitment and redundancy and related costs | 350.00 |
| Other employment related costs including furniture and cleaning | 100.00 |
| Bonuses, say 1 weeks pay | 480.00 |
TOTAL ANNUAL ESTIMATED COST, PER TYPIST | 33,235.00 |
This does not take account of costs such as:
- Perks (insurances, healthcare etc)
- Maternity/paternity entitlement
- Employer’s liability insurance
| Total hours worked (8 hours x 228 days/year (261 working days per year less 25 days annual leave and 8 public holidays) | 1824 hours |
| 60% of work time spent typing | 1094 hours |
| Average cost of secretary per hour | £30.38 |
| Fingertips secretary standard service | £15.00 per hour |
| 1094 hours typing time x £15.00 | £16,410.00 |
TOTAL SAVING PER SECRETARY | £16,825.00 |
